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Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

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saket
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Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Sat Jun 12, 2021 1:43 am

Opening new thread for our new week, please share your questions which you want me specifically to answer here.

The multiple-choice kind of questions better you post in
viewforum.php?f=11

Engagement at the forum supports your preparation.
bipin.36330
Posts: 12
Joined: Sat Jun 12, 2021 6:08 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Sun Jun 13, 2021 2:31 pm

Hi Saket,

The PM decides that a project will be best served by an agile approach. Unfortunately, some of the team members do not have experience with agile. How should the project manager respond?

a. submit a change request to include agile training
b. pay for agile from the projects contingency funds
c. you are an agile expert, give the team agile training by yourself to save cost.
d. organize cost efficient training for team.

i submitted the answer -A, but the current answer is -D, please explain.
My logic was, before taking a step, the PM should submit a change request, and the question doesn't talk about any cost issues.

thanks,
bipin
bipin.36330
Posts: 12
Joined: Sat Jun 12, 2021 6:08 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Sun Jun 13, 2021 2:38 pm

Hi Saket,

A PM discovers that his team spends too much time in standup meetings discussing problems and obstructions. How should the project manager handle the situation?

a. invite managers to all standup meeting.
b. ask team to stop discuss problems during daily standup meeting.
c. add resources to help manage the issues being discussed.
c. ask team to be more efficient with their time in meeting.

My answer-B, correct answer- D, Please explain.

Bipin
bipin.36330
Posts: 12
Joined: Sat Jun 12, 2021 6:08 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Sun Jun 13, 2021 2:49 pm

A project manager is working on several projects. For one project he is just starting out with a new team. Unfortunately, the project manager’s other duties will keep him from focusing all his time on the new project for a few weeks. How should the project manager handle the situation?

a. Foster Team cohesion by creation of a social contract.
b. encourage team building exercise to improve team engagement.
c. encourage team to send short daily Project status report.
d. Dedicate time to sit-down with the team and get to know each team member one to one

My answer- B., Correct answer-A. kindly explain

Bipin
bipin.36330
Posts: 12
Joined: Sat Jun 12, 2021 6:08 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Sun Jun 13, 2021 2:59 pm

During planning, a key stakeholder expresses doubt that the resources allocated to the project will be sufficient. The PM believes that the stakeholder is right. How should the project manager deal with this stakeholder's doubts?

a. renegotiate the bounds of the allocation agreement
b. after considering project priorities, determine the projects key objectives.
c. utilize agreement negotiation to get better resources.
d. Document the impact the unavailability of the resources will have.

my answer-D, correct answer-C,
my logic was before taking any action the project manager must document the issue.

kindly explain
vandu80K
Posts: 19
Joined: Sat Jun 05, 2021 3:37 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Mon Jun 14, 2021 3:38 am

bipin.36330 wrote:
Sun Jun 13, 2021 2:38 pm
Hi Saket,

A PM discovers that his team spends too much time in standup meetings discussing problems and obstructions. How should the project manager handle the situation?

a. invite managers to all standup meeting.
b. ask team to stop discuss problems during daily standup meeting.
c. add resources to help manage the issues being discussed.
c. ask team to be more efficient with their time in meeting.

My answer-B, correct answer- D, Please explain.

Bipin
hi Bipin,
here is my take on it
As we know that Daily standup meetings are only to update
1) what we did yesterday
2) what we will do today
3) are their any impediments in our way .

and the above all should be achieved in 15 min time, any impediments should be parked and be saved for later discussions.
so option A and D are more like engaging the participants in the issue discussions which should be avoided as per the daily stand up meeting's protocol. and option B and option D seem right but if you read carefully, option B is more like giving instructions on what to do and what not to do but option D seems more like coaching them as you are telling them what to do by giving them a reason to be more efficient .
and as a PM we believe in Coaching / mentoring / guiding the team rather than giving them instructions .

following is an extract from a paper published on PMI.ORG
https://www.pmi.org/learning/library/pm ... world-9350
The PM is expected to lead by influence without authority . In the lean and agile world, the PM must become a servant leader. The transformation into a servant leader is difficult when previous experience has been a command-and-control model.
Last edited by vandu80K on Mon Jun 14, 2021 6:02 am, edited 2 times in total.
vandu80K
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Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Mon Jun 14, 2021 4:10 am

bipin.36330 wrote:
Sun Jun 13, 2021 2:31 pm
Hi Saket,

The PM decides that a project will be best served by an agile approach. Unfortunately, some of the team members do not have experience with agile. How should the project manager respond?

a. submit a change request to include agile training
b. pay for agile from the projects contingency funds
c. you are an agile expert, give the team agile training by yourself to save cost.
d. organize cost efficient training for team.

i submitted the answer -A, but the current answer is -D, please explain.
My logic was, before taking a step, the PM should submit a change request, and the question doesn't talk about any cost issues.

thanks,
bipin
here is a youtube video reference of what is CR by Saket
(https://www.youtube.com/watch?v=obvo6H5d7lY)
We usually issue a Change Request to alter a given aspect of a project and in order to do that we take the help of the Change management plan that gives us a guideline on what will be issued a CR or what will not be issued a CR .

But in the question's project scenario they are not taking about a process / requirement or a particular aspect of the project but the development approach of the project which has been already decided by the PM to be Agile, and now he is seeing that their are some gaps in the team in their required skillset to perform their duties so the logical first step for a PM is to access the gaps in their skill set and next provide them with training to cover the gaps in order to empower them with required skillset to perform the project roles and responsibilities, and off course something that is Cost Effective .
therefore Option A is wrong and Option B is also wrong because Contingency reserve is saved for the known unknown risks of the project .

Now we have to chose between option C and Option D ,

Option C is asking the PM to also be an Agile coach and here are few responsibilities of PM I have copied from PMI.ORG

https://www.pmi.org/learning/library/pm ... world-9350

Coaches the teams to deliver
Emphasizes objectives
Is invested in the program's overall performance
Asks the teams for answers
Allows the teams to self-organize and hit their stride
Assists others with fixing issues

and the website also describes PM as an agile coach, please see below.

Figure 4: SAFe portfolio organizational level
(https://www.pmi.org/learning/library/pm ... world-9350)
The strategic PM plays the role that:

Provides lean and agile coaching
Enables future innovations
Facilitates organization alignment
Collaborates with portfolio management and business leaders
Evaluates strategic insights implementation
Measures the “voice of the customer” (VOC) deliverables
Tracks implementation of the investment themes
Provides project portfolio performance metrics


my take is we are referring to a strategic Portfolio PM here and hence it doesn't
apply to the project level PM ? therefore Option C is also wrong ? kindly advise

Also why are lack in team skills not considered a risk in the project ?
because they are not known unknown risks and known issues ?
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Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Mon Jun 14, 2021 6:49 am

Posted thread in area which is good to discuss multiple choice questions. Here we can ask for confusing related to concepts.

Plese check my view here : viewtopic.php?f=11&t=19702
bipin.36330 wrote:
Sun Jun 13, 2021 2:31 pm
Hi Saket,

The PM decides that a project will be best served by an agile approach. Unfortunately, some of the team members do not have experience with agile. How should the project manager respond?

a. submit a change request to include agile training
b. pay for agile from the projects contingency funds
c. you are an agile expert, give the team agile training by yourself to save cost.
d. organize cost efficient training for team.

i submitted the answer -A, but the current answer is -D, please explain.
My logic was, before taking a step, the PM should submit a change request, and the question doesn't talk about any cost issues.

thanks,
bipin
User avatar
saket
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Posts: 3250
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Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Mon Jun 14, 2021 6:53 am

Lets discuss it here :
viewtopic.php?f=11&t=19703
Please create questions in that area.
bipin.36330 wrote:
Sun Jun 13, 2021 2:49 pm
A project manager is working on several projects. For one project he is just starting out with a new team. Unfortunately, the project manager’s other duties will keep him from focusing all his time on the new project for a few weeks. How should the project manager handle the situation?

a. Foster Team cohesion by creation of a social contract.
b. encourage team building exercise to improve team engagement.
c. encourage team to send short daily Project status report.
d. Dedicate time to sit-down with the team and get to know each team member one to one

My answer- B., Correct answer-A. kindly explain

Bipin
User avatar
saket
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Posts: 3250
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Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Mon Jun 14, 2021 7:01 am

Discuss it here
viewtopic.php?f=11&t=19704
bipin.36330 wrote:
Sun Jun 13, 2021 2:38 pm
Hi Saket,

A PM discovers that his team spends too much time in standup meetings discussing problems and obstructions. How should the project manager handle the situation?

a. invite managers to all standup meeting.
b. ask team to stop discuss problems during daily standup meeting.
c. add resources to help manage the issues being discussed.
c. ask team to be more efficient with their time in meeting.

My answer-B, correct answer- D, Please explain.

Bipin
User avatar
saket
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Posts: 3250
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Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Mon Jun 14, 2021 7:05 am

Here: viewtopic.php?f=11&t=19705
bipin.36330 wrote:
Sun Jun 13, 2021 2:59 pm
During planning, a key stakeholder expresses doubt that the resources allocated to the project will be sufficient. The PM believes that the stakeholder is right. How should the project manager deal with this stakeholder's doubts?

a. renegotiate the bounds of the allocation agreement
b. after considering project priorities, determine the projects key objectives.
c. utilize agreement negotiation to get better resources.
d. Document the impact the unavailability of the resources will have.

my answer-D, correct answer-C,
my logic was before taking any action the project manager must document the issue.

kindly explain
bipin.36330
Posts: 12
Joined: Sat Jun 12, 2021 6:08 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Tue Jun 15, 2021 3:23 pm

Hi Saket, Few more questions ...

A customer refuses to accept a deliverable because it only meets 95% of the functional requirements. What should the project manager have done to avoid this?

1. Reviewed and revised the test management plan
2.Develop a better WBS.
3Make sure the quality matrices are well defined.
4. Consulted all requirement documents.

My answer-2, Correct answer-3....How can one differentiate if the question is from quality management or scope management like this case.,
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saket
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Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Wed Jun 16, 2021 2:49 am

Here i share my views: viewtopic.php?f=11&t=19707
bipin.36330 wrote:
Tue Jun 15, 2021 3:23 pm
Hi Saket, Few more questions ...

A customer refuses to accept a deliverable because it only meets 95% of the functional requirements. What should the project manager have done to avoid this?

1. Reviewed and revised the test management plan
2.Develop a better WBS.
3Make sure the quality matrices are well defined.
4. Consulted all requirement documents.

My answer-2, Correct answer-3....How can one differentiate if the question is from quality management or scope management like this case.,
bipin.36330
Posts: 12
Joined: Sat Jun 12, 2021 6:08 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Wed Jun 16, 2021 6:53 am

What will be the final output of a meeting between team members, key stakeholders and the sponsor, that creates a document that defines the main project deliverables?
1. milestone list.
2. WBS dictionary
3.scope management plan
4. Requirements management plan

The Answer is 3. scope management plan.

Is not the out of the meeting should be requirements management plan. because in the meeting we collect requirements....
bipin.36330
Posts: 12
Joined: Sat Jun 12, 2021 6:08 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Wed Jun 16, 2021 8:31 am

hi Saket,

The transferal of several team members has resulted in the PM needing to hire resource support from an outside supplier, however, he is worried that at this stage of the project, a new supplier represents a cost risk. How should the project manager handle the situation?

1. Recommend a fixed price incentive fee contract.
2. Recommend a time and material contract.
3.Recommend a cost + incentive fee contract.
4.Recommend a fixed Price contract.

My answer-2, Correct answer-1, when you are hiring resources from a contractor shouldn't you use time and material contract. and these contract questions are always confusing in selecting in type of contract. :-)

please give your expert views.
vandu80K
Posts: 19
Joined: Sat Jun 05, 2021 3:37 am

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Thu Jun 17, 2021 11:52 pm

Hello Saket,
I find the Exam prep guide to me more confusing and a hodge podge of material. here are my confusions

lesson 1 : speaks about hiring a team and getting it started and lesson 2 topic a speaks about project charter.
we know that resources are not hired / team is not ready until we have some scope defined .

lesson 2, topic B : It speaks about different documents, plans etc and the T&T to develop them . Their is no logical sequencing of the sections at all. what is the reason behind this ? what is the purpose in using this book ? or is it too early for my to judge it by only studying 2 lessons
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saket
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Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Fri Jun 18, 2021 8:04 am

viewtopic.php?f=10&t=19720
bipin.36330 wrote:
Wed Jun 16, 2021 6:53 am
What will be the final output of a meeting between team members, key stakeholders and the sponsor, that creates a document that defines the main project deliverables?
1. milestone list.
2. WBS dictionary
3.scope management plan
4. Requirements management plan

The Answer is 3. scope management plan.

Is not the out of the meeting should be requirements management plan. because in the meeting we collect requirements....
User avatar
saket
Site Admin
Site Admin
Posts: 3250
Joined: Sat Dec 07, 2013 10:37 pm

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Fri Jun 18, 2021 8:13 am

viewtopic.php?f=10&t=19720
bipin.36330 wrote:
Wed Jun 16, 2021 6:53 am
What will be the final output of a meeting between team members, key stakeholders and the sponsor, that creates a document that defines the main project deliverables?
1. milestone list.
2. WBS dictionary
3.scope management plan
4. Requirements management plan

The Answer is 3. scope management plan.

Is not the out of the meeting should be requirements management plan. because in the meeting we collect requirements....
User avatar
saket
Site Admin
Site Admin
Posts: 3250
Joined: Sat Dec 07, 2013 10:37 pm

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Fri Jun 18, 2021 8:38 am

viewtopic.php?f=11&t=19721&p=43060#p43060
bipin.36330 wrote:
Wed Jun 16, 2021 8:31 am
hi Saket,

The transferal of several team members has resulted in the PM needing to hire resource support from an outside supplier, however, he is worried that at this stage of the project, a new supplier represents a cost risk. How should the project manager handle the situation?

1. Recommend a fixed price incentive fee contract.
2. Recommend a time and material contract.
3.Recommend a cost + incentive fee contract.
4.Recommend a fixed Price contract.

My answer-2, Correct answer-1, when you are hiring resources from a contractor shouldn't you use time and material contract. and these contract questions are always confusing in selecting in type of contract. :-)

please give your expert views.
User avatar
saket
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Posts: 3250
Joined: Sat Dec 07, 2013 10:37 pm

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Fri Jun 18, 2021 8:45 am

As I shared in my video ( https://youtu.be/3zYe1xilaTQ) I recommend using the PMI Exam Prep Guide to ensure you have covered the ECO tasks, its like you build on your project management (pmbok) and agile knowledge and see how the ECO tasks get delivered , mean relate the ECO task with Project Documents and topic areas of project management.

The Lesson 2 and 3 of PMI Exam Prep guilde can be avoided if you have understood the PMBOK and Agile well since these two lessons map to this area only.
vandu80K wrote:
Thu Jun 17, 2021 11:52 pm
Hello Saket,
I find the Exam prep guide to me more confusing and a hodge podge of material. here are my confusions

lesson 1 : speaks about hiring a team and getting it started and lesson 2 topic a speaks about project charter.
we know that resources are not hired / team is not ready until we have some scope defined .

lesson 2, topic B : It speaks about different documents, plans etc and the T&T to develop them . Their is no logical sequencing of the sections at all. what is the reason behind this ? what is the purpose in using this book ? or is it too early for my to judge it by only studying 2 lessons
User avatar
saket
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Posts: 3250
Joined: Sat Dec 07, 2013 10:37 pm

Re: Questions for Me (Saket), till 18th June 7 PM IST +5.5 GMT

Fri Jun 18, 2021 8:48 am

Closing this week topic and created a new topic for next week.

viewtopic.php?f=10&t=19723&p=43063#p43063

This week have not received anything which requires a video reply since most of the discussions was around multiple choice questions.

For multiple choice questions better to use PMP Exam prep area : viewforum.php?f=11
and Post separate questions in each thread.

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